Smart searching requires documents stuffed with metadata—descriptive keywords that Word can search for. First tell Word to prompt you for the Properties dialog box. Select Tools•Options, click the Save tab, and check the Prompt for document properties box. When you try to save a new document, the Properties box will ask for input. (To add this data to an existing document, open it and select File->Properties.) On the Summary tab, enter the basic information—Title, Subject, keywords (for example, “restructuring,” “goals for 2007”), Comments, and so on. Need more? Click the Custom tab and enter additional properties—Client, Department, and so on. You can even create custom fields: Enter a name in the Name box, choose its type, enter a value that you defi ne, and click the Add button.

To search for documents, select File-> File Search. In the Other Search Options area to the right, choose the drives or folders to search, the file types to find, and so on; then click the Go button.